Manage Purchases, Track Bills, and Pay Vendors with Confidence
From the promise in a quotation to the satisfaction of final payment, OneOffice Sales holds the entire journey together—woven with clarity, accountability, and ease.
A Purchase Journey at a Glance
Every purchase is a promise — to deliver value, to stay accountable, and to keep operations running without friction. OneOffice Purchase & Bill brings structure to that process, connecting every bill, approval, and payment into one smooth flow. Nothing slips through, nothing gets lost.
Bill
What has been created
Approval
What’s awaiting sign-off
Payment
What’s paid
Report
What insights matter
Where Every Purchase Begins
A bill isn’t just a formality. It’s where your spending story starts. Each bill sits in its rightful place, organized and verified.
Create bills with full flexibility and accuracy.
Choose purchase type, account type, and currency as needed.
Record bills against specific deals or projects for proper tracking.
Attach documents like invoices, receipts, or notes for easy reference.
Add an approval layer so every bill goes through review before payment.
Building Reliable Relationships
Every transaction is tied to someone you trust to deliver. Keep that relationship organized.
Create and manage multiple vendor types by product, region, or service.
Save contact details, payment terms, and preferred currency for each vendor.
View full vendor history to understand spending patterns and payment timelines.
With a clear vendor database, you stay informed and in control.
Turning Bills Into Action
Paying vendors should be simple, not stressful.
Record payments against the right bills with accuracy.
Manage full or partial payments while automatically tracking balances.
Download periodic payment reports to stay updated.
Keep all outgoing transactions in one place for a clear financial overview.
Payments stay organized, transparent, and fully traceable.
Set approval layers before any bill moves forward.
Track who created, reviewed, and approved each step.
Keep an approval log for audits, compliance, and team transparency.
Adding Control Where It Matters
Good systems need good checks. OneOffice keeps that balance. This makes your financial process both fast and responsible.
Insights That Guide Smarter Spending
Numbers matter most when they’re easy to understand. Every report gives a clearer picture of how your business spends and saves.
Financial Reports and Insights
Generate detailed reports on bills, vendors, and payments by period or category.
Spend Management Reporting
Review spending patterns, pending approvals, and vendor performance.
Analytics and Export
Export reports instantly for finance or compliance reviews.
From the first promise to the final payment, OneOffice Sales keeps every fold of your sales cycle in place.
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